Adding assessments to your iCIMS account
Configuring Assessments within Vervoe
Inviting candidates to an assessment in iCIMS
Manage your candidate workflow and predict job performance all from your ATS, with Vervoe’s iCIMS integration! Easily integrate the two platforms in three steps, detailed below.
Please note: These steps can only be actioned once you've officially started the integration process through your iCIMS rep. Until this has been done, the integration will not work as configuration is required in your account on iCIMS.
Step 1: Obtaining iCIMS credentials
Once you're ready to get started with your iCIMS integration, you will need to have your Customer ID, Basic Auth Login, and Basic Auth Password (these can be obtained from your iCIMS account or rep). Once you have these details, you will be able to toggle on the integration and begin authentication!
To do so, click the "Integrations" link from your profile drop down menu, navigate to the "iCIMS" section, and click the "Enable iCIMS integration" toggle so that it turns blue.
Step 2: Adding assessments to your iCIMS account
Once the integration has been authenticated, you'll be able to add assessments to your iCIMS account. This needs to happen in 2 parts - the first within iCIMS and the second within Vervoe.
Steps within iCIMS
Please note: The following steps must be completed for each assessment that you require in iCIMS. You can also send assessment slugs to your account rep and ask for them to do it for you, if you don’t wish to complete the following steps.
- Navigate to Admin > System Configuration > search Assessment Type > click the blue drop-down arrow on the right side and select edit field properties.
- Click Edit
- A new window will open, click the green plus sign, which creates a new node, and then enter the assessment slug in Label and click save.
- To edit the value for a specific user group > select the user group from the drop-down menu > update the label and click save.
Configuring Assessments within Vervoe
Once configuration of the assessment slugs is complete in iCIMS, you can then add the iCIMS assessment name ID to the Vervoe integrations page (make sure to include the letter C in the ID as shown below). A list of all the active assessments in your account will autogenerate once the integration is toggled on. You will need to take the id from iCIMS and add it to the relevant assessment (highlighted below in green). Once this is complete the integration is ready to use.
You can double-check the assessment associated with a job by viewing the screening section of the job details page.
Step 3: Inviting candidates to an assessment in iCIMS
When a candidate applies for a job and completes their iCIMS based application, a Recruiting Workflow (RW) is created. An RW ties together a job and a person and tracks the progress of a candidate throughout the recruiting process.
You can invite a candidate to an assessment by changing the candidate's RW status to your custom status (e.g. Vervoe Assessment).
A confirmation modal will appear to show the assessment has successfully been sent to the candidate:
The status of the assessment is then updated in iCIMS as follows:
- Complete: The assessment has been completed by the candidate.
- Incomplete: The assessment has not been completed by the candidate.
- In-Progress: The assessment is being actively worked on by the candidate.
- Sent: The assessment has been sent to the candidate.
After the candidate has completed the assessment, Vervoe will update the Assessment Results entry on the candidate's recruiting workflow, to set the status to “Complete". The candidates' results are then passed back, including the overall score and candidate report card link.
You're all set! Please feel free to reach out to your CSM or support@vervoe.com, if you have any questions or concerns with your integration.