Rolling out a new assessment platform like Vervoe can be one of the most impactful ways to improve hiring quality, reduce bias, and streamline decision-making. But to succeed, it needs more than just great technology — it needs the right rollout plan and communications strategy.
This guide outlines a simple four-phase framework to help your team align, prepare, and adopt Vervoe with confidence. It also includes a communication plan, email templates, and resources to support a smooth launch.
🚦 The 4 Phases of a Successful Vervoe Rollout
1. ALIGN
Secure buy-in, identify champions, and define success.
- Appoint an executive sponsor to advocate for the change
- Identify a change champion or small project team to coordinate internally
- Define your pilot scope (e.g. roles, teams, timelines)
- Set clear goals (e.g. reduce time to hire, increase quality, improve candidate experience)
💡 Tip: Share the “Why We’re Changing” message early and often to avoid resistance later.
2. EDUCATE
Equip the right people with the right information.
- Train Talent Acquisition teams on managing assessments and reviewing results
- Introduce hiring managers to the new process using:
- Explainer emails
- A short walkthrough session or video
- Quick-reference FAQs
- Clarify expectations for candidate communication
🧰 Use ready-made templates and guides (linked below) to save time.
3. LAUNCH
Communicate and go live with your pilot.
- Send a company-wide or team-specific announcement email
- Launch assessments for pilot roles
- Capture feedback from hiring teams during this phase
- Make it easy to ask questions or raise issues
🛠 Include a “Who to Contact” section in your internal rollout email.
4. EMBED
Track adoption, iterate, and expand success.
- Monitor usage, completion rates, and time-to-hire metrics
- Share early wins (e.g. “We hired someone we may have missed!”)
- Hold a post-pilot review to reflect and refine
- Plan rollout to other teams
📊 Optional: Use our "Calculating ROI" info to show value.
📧 Internal Communication Plan
To support each rollout phase, here’s a sample communication calendar and set of emails to build buy-in and guide adoption.
Communication Stages & Examples
| Stage | Purpose | Email Subject | Audience |
|---|---|---|---|
| Awareness | Build context, address “why” | We’re Elevating How We Hire | All employees or leadership |
| Awareness | Internal positioning | What Vervoe Is and Why It Matters | Execs, TA, HRBPs |
| Alignment | Set role-specific expectations | What Vervoe Means for Hiring Managers | Hiring managers, team leads |
| Alignment | Invite collaboration | Help Us Build Real-World Tasks | Subject matter experts |
| Enablement | Guide adoption | Your Assessment Is Live – What’s Next? | Per role/team |
| Enablement | Drive action | You’ve Got Candidates to Review | Hiring managers, reviewers |
| Engagement | Reinforce success | Early Wins From Using Vervoe | Whole org or pilot teams |
| Support | Sustain momentum | Need Help With Vervoe? | Everyone involved |
| Feedback Loop | Collect feedback | We Want Your Input: Vervoe Rollout Survey | Pilot groups or broader users |
✉️ Sample Email Templates
We have created a selection of sample email templates to help you communicate your transtion to Vervoe to stakeholders. You can adapt these examples to match your org’s tone and format. They’re designed to align with each rollout phase and stakeholder group.
✅ Internal Rollout Checklist
Use this list to track progress:
- Executive sponsor confirmed
- Change/project lead appointed
- Pilot roles and timeline scoped
- Success metrics agreed
- TA team trained
- Hiring managers briefed
- Internal comms sent
- Candidate messaging aligned
- Feedback and usage monitored
- Post-pilot review held
📎 Templates & Resources
Need Help?
Reach out to support@vervoe.com for any technical or platform-related queries.
If you're an Enterprise customer, contact your Account Manager for training or tailored rollout support.