These ready-to-use email templates can be shared via the Help Centre article (linked as "Internal Comms Email Templates"). Below are three templates tailored to different internal audiences for use during rollout.
Included in this article:
- Tips for Effective Internal Comms
- Executive or Organisation-wide Announcement
- Talent Acquisition Team Announcement
- Hiring Manager Team Announcement
- Request for Help Creating Sample Tasks & Assessments
Tips for Effective Internal Comms
- Send from the right person: Execs or leaders should communicate the “why”; TA or project leads can explain the “how.”
- Use the right channels: Email works well, but reinforce key messages through Slack, team huddles, or internal newsletters.
- Time it right: Don’t overload in one day — pace communications to match each phase of the rollout.
- Make it visual: Add short Loom videos or screenshots to build familiarity and reduce uncertainty.
- Keep it people-first: Focus on how the change benefits them — saving time, reducing bias, and making better hires — not just what’s changing.
Executive or Organisation-wide Announcement
Subject: We’re Elevating How We Hire
Body:
Hi team,
We’re making an exciting change to how we hire by introducing Vervoe, a platform that helps us find the best people based on what they can do — not just what’s written on their CV.
This shift supports our commitment to hiring fairly, inclusively, and effectively. It’s part of our long-term vision to ensure every role is filled by the person who is most capable, not just the best interviewee.
The first rollout will begin in [team/department] with roles like [example roles]. From there, we’ll expand to other areas across the business.
What to expect:
- A new way of assessing skills with short, engaging online tasks
- More consistency in how we shortlist and hire
- Better, faster decisions — and stronger teams
Thanks for being part of this change. If you’re involved in hiring, you’ll hear more soon.
[Name]
[Role/Executive Sponsor]
Talent Acquisition Team Announcement
Subject: Vervoe Is Coming – Here’s What You Need to Know
Body:
Hi team,
We’re launching Vervoe to support our move toward skills-based hiring. This platform allows us to assess candidates using practical, role-relevant tasks — and it's a major step forward in improving how we find talent.
You’ll be trained on how to:
-
Send assessments to candidates
-
Review and interpret candidate results
-
Communicate the new process to candidates and hiring managers
- Include assessments in our process to save time while maximising results.
📅 Training session: [Insert date/time or link to video]
📄 Quick guide attached (or linked below)
This will reduce time spent screening, improve the quality of shortlists, and make our hiring process more inclusive and efficient.
Let us know if you have any questions or concerns.
Thanks,
[Your Name]
Hiring Manager Team Announcement
Subject: New Hiring Process: What’s Changing and What You Need to Know
Body:
Hi [Manager Name],
We’re making a key improvement to our hiring process — moving to a skills-based approach using a platform called Vervoe.
Rather than relying solely on resumes and interviews, we’ll now include short, role-relevant assessments that help us see what candidates can actually do. This change will:
- Save you time reviewing unsuitable CVs
- Give you clearer evidence of candidate skills
- Reduce bias and improve hiring consistency
You don’t need to build assessments — our TA team has that covered. But it’s important that you:
- Understand what’s changing
- Know how to review candidate results
- Can confidently answer candidate questions
-
📄 [Quick Guide: Reviewing Vervoe Assessments]
🎥 [Optional What is Vervoe, Including Video – 4 min]
Let me know if you’d prefer a walkthrough or have any questions.
Thanks,
[Your Name]
Request for Help Creating Sample Tasks & Assessments
Subject: Can you help us build better assessments?
Hi [Team/Broader Department],
We’re rolling out Vervoe, a new platform that helps us hire based on skills, not just resumes. To make sure we’re assessing the right things for each role, we’re putting together realistic tasks that reflect what success looks like day-to-day.
Because you’re familiar with [Sales/Engineering/Support/etc.], we’d love your input on:
-
Example tasks someone in your role would need to complete
-
Challenges you’d give to test key skills
-
What good (or bad) looks like in a response
It doesn’t need to be long, even 2–3 quick ideas would be a huge help. Just reply to this email or drop your ideas in [shared doc/slack thread/link].
Thanks for helping us hire better, and smarter.
Adapt these templates to suit your tone and culture. If you’re launching Vervoe across multiple departments, consider building a rollout calendar and assigning a communications owner for each stage